How to Write a Logistics Coordinator Job Description
A logistics coordinator job posting needs to screen for on-time, cost-efficient movement of goods verified by real shipment data — not just list duties. Here's what to include and what actually filters for the right candidates.
What this role actually needs to prove out
Before writing requirements, get clear on the one thing a strong logistics coordinator candidate has to demonstrate: on-time, cost-efficient movement of goods verified by real shipment data. Every requirement you list should trace back to that, not to a generic template for the job title. A posting that just restates the job title in bullet-point form filters for nothing — it neither attracts strong candidates nor repels weak ones.
Must-have requirements to include
Keep this list short and real — these are the skills that actually predict success in the role, not a wish list:
- Shipment scheduling and tracking
- Carrier/vendor coordination
- Inventory management
- Logistics software (TMS/WMS)
- Cost/budget tracking
Nice-to-have — list separately, don't gate on these
Worth calling out as a plus, but requiring them as "must-haves" needlessly shrinks your pool:
- International/customs logistics experience
- Six Sigma or Lean certification
- ERP system experience
What a strong candidate's resume bullet looks like
Useful as a benchmark when screening — this is roughly what real, specific evidence of the role's core skill looks like on paper:
- Coordinated 100+ shipments weekly across 15 carriers, maintaining a 97% on-time delivery rate
- Reduced shipping costs by $80K annually by renegotiating carrier contracts
- Resolved 90% of shipment delays same-day through proactive carrier communication
Titles candidates search for
People in this job look under several names: Logistics Specialist, Transport Coordinator, Shipping Coordinator, Distribution Coordinator. Use the title most of them search for as your heading, and work one or two of the others into the text so the posting is found by all of them.
A tip specific to this role
State the modes (road, sea, air), shipment volume and the systems.
What to look for on the CV
Shipments managed, carrier relationships and the systems used.
Credentials and checks to confirm
Usually none. Knowledge of shipping documents and the transport system helps.
A starting job description for a logistics coordinator
Fill in the brackets with your own details. The requirements come from this role's must-haves, so edit them to match your site.
Logistics Coordinator About the role [Two sentences on your team and what this person will own.] What you will do - [Three to five responsibilities specific to your site] What you need - Shipment scheduling and tracking - Carrier/vendor coordination - Inventory management - Logistics software (TMS/WMS) - Cost/budget tracking A plus - International/customs logistics experience - Six Sigma or Lean certification - ERP system experience Before you start - Usually none. Knowledge of shipping documents and the transport system helps. What we offer - [Pay range, hours or shift pattern, location]
Notice periods & salary disclosure, by country
Hiring for this role in a specific market? These vary enough to affect your timeline and posting requirements — see the full sourcing and interview guides for this role too.
| Country | Typical notice period | Salary disclosure |
|---|---|---|
| 🇮🇳 India | 30-90 days is standard, often negotiable with a buyout | Not legally required; increasingly expected on job boards for volume roles |
| 🇺🇸 United States | At-will employment — typically 2 weeks, not legally mandated | Increasingly required by state law (CA, CO, NY, WA and others) to post a range |
| 🇬🇧 United Kingdom | 1 week to 3 months depending on seniority and contract, often longer for senior roles | Not legally required, but a stated range is increasingly expected and improves application rates |
| 🇨🇦 Canada | 2 weeks is common but varies by province's employment standards | Legally required in Ontario and British Columbia for job postings; increasingly expected elsewhere |
| 🇦🇺 Australia | 2-4 weeks typical, sometimes longer for senior roles | Not legally required nationally, but expected on major job boards and increasingly the norm |
| 🇲🇽 Mexico | Typically 1-2 weeks by custom, though not always formally mandated | Not commonly disclosed in postings, but expected during initial screening conversations |
| 🇧🇷 Brazil | 30 days is the statutory minimum under CLT employment | Not commonly disclosed in postings; increasingly common for international-facing roles |
| 🇻🇳 Vietnam | 30-45 days is standard for formal employment contracts | Not commonly disclosed for local roles; more common for international/remote postings |
| 🇮🇩 Indonesia | 30 days is the common statutory minimum for formal contracts | Not commonly disclosed for local roles; more common for international/remote postings |
| 🇫🇷 France | 1-3 months depending on role and collective bargaining agreement (convention collective) | Not legally required in postings, but increasingly expected |
| 🇦🇪 United Arab Emirates | 30-90 days typical, often defined explicitly in the employment contract | Not commonly disclosed in postings; discussed directly during screening |
| 🇩🇪 Germany | Typically 4 weeks to 3 months, longer with tenure — governed by contract and law (Kündigungsfrist) | Not legally required nationally, but increasingly common and expected by candidates |
| 🇯🇵 Japan | 2 weeks statutory minimum, though 1-3 months is customary by company policy | Not commonly disclosed in postings; discussed during the process, sometimes via a recruiter intermediary |
| 🇵🇱 Poland | 2 weeks to 3 months depending on contract type and tenure | Legally required in job postings as of the EU Pay Transparency Directive's national implementation |
| 🇵🇭 Philippines | 30 days is the common standard under the Labor Code | Not commonly disclosed for local roles; more common for BPO/international postings |
| 🇸🇬 Singapore | 1 week to 3 months, commonly defined explicitly in the employment contract | Not legally required, but a stated range is increasingly standard practice, especially for tech roles |
Mistakes that scare off good candidates
- Requiring years of experience as a proxy for skill (e.g. gating on "5+ years" when the real bar is demonstrated competence) — filters out strong candidates with less conventional paths.
- Listing every tool/skill your team has ever touched as a "must-have," rather than the handful that actually predict success.
- Burying the actual role and responsibilities under generic company boilerplate that could apply to any posting.
- Not stating the transport modes (road, sea, air). The paperwork and carriers differ, so experience in one does not transfer fully.
Frequently asked questions
What should I put at the top of a logistics coordinator job posting?
A short intro (1-2 sentences) on the role and team, then straight into responsibilities and requirements. Candidates skim the first few lines to decide whether to keep reading — don't bury the actual role behind company boilerplate.
How many requirements should a logistics coordinator job description list?
Split them into must-have (5 or fewer — every extra must-have measurably shrinks your applicant pool) and nice-to-have. A JD that lists 15 "requirements" with no distinction screens out strong candidates who'd have been a genuinely good fit.
Should I list a salary range?
Where legally required or common in your market, yes — it's increasingly expected, and its absence is one of the top reasons strong candidates skip an otherwise good posting without applying.
What other titles do people use for a logistics coordinator?
The same job is also called Logistics Specialist, Transport Coordinator, Shipping Coordinator, Distribution Coordinator. Use the title candidates search for in the posting, and mention the others once in the text so the posting is found.
What should I check before hiring a logistics coordinator?
Usually none. Knowledge of shipping documents and the transport system helps.
Hiring a logistics coordinator? The rest of the toolkit
- Search strings to find candidates →
Five searches from broad to narrow, with exclusions.
- Interview questions to ask →
Role-specific questions and what a good answer contains.
- Run the whole hire in one place →
Jobs, CV review, interviews, offers and checks together.