Administrative Assistant Boolean Search String
A first-pass boolean search for sourcing administrative assistant candidates, built from the role's most-screened-for skills — adapt it with your own must-haves, or generate one tailored to your exact JD below.
"Administrative Assistant" AND "Calendar management" AND "Travel coordination" AND "Document preparation" NOT "recruiter" NOT "intern"site:linkedin.com/in/ "Administrative Assistant" "Calendar management" "Travel coordination" "Document preparation"Run this search on Google →How this string is built
The role title in quotes, ANDed with the top must-have skills for a administrative assistant — Calendar management, Travel coordination, Document preparation — each in quotes so LinkedIn and Google match the exact phrase rather than any word in it separately. NOT "recruiter" NOT "intern" filters out the two most common sources of false positives.
Other must-have skills worth adding
If the search above returns too many results, AND in more of these to narrow further:
- Office software (Word, Excel, Outlook)
- Meeting coordination
- Expense reporting
- Event planning
- Basic bookkeeping
Other titles to search for a administrative assistant
The same job is also called Office Assistant, Admin Assistant, Office Coordinator, Administrative Coordinator. Searching only for “Administrative Assistant” misses those people, so join the titles with OR inside brackets and AND the skills after them.
Five searches to run, from broad to narrow
- Broad: every title, one core skill
("Administrative Assistant" OR "Office Assistant" OR "Admin Assistant" OR "Office Coordinator" OR "Administrative Coordinator") AND "Calendar management" - Focused: three skills, with the noise removed
("Administrative Assistant" OR "Office Assistant" OR "Admin Assistant") AND "Calendar management" AND "Travel coordination" AND "Document preparation" NOT "executive assistant" NOT "receptionist" NOT "intern" - Tools and credentials: the nice-to-haves as an OR group
("Administrative Assistant" OR "Office Assistant" OR "Admin Assistant") AND ("Expense reporting" OR "Event planning" OR "Basic bookkeeping") - Google X-ray on LinkedIn profiles
site:linkedin.com/in/ ("Administrative Assistant" OR "Office Assistant" OR "Admin Assistant") "Calendar management" "Travel coordination" - Feeder role: people from a neighbouring job
"Receptionist" AND "Calendar management" AND "Travel coordination"
Start with the broad search to see how large the pool is. If it is too big, move to the focused one. If it is too small, drop a skill or use the feeder search.
Noise to exclude for this role
For a administrative assistant the usual false positives are executive assistant, receptionist, intern. Each one added with NOT removes a group of profiles that look similar but are not the job.
Where else to look
Good administrative assistant candidates often come from Receptionist, Data Entry Clerk, Customer Service Representative. Search for them with the same core skills, then check that they are ready to move.
What to check on the profile
Specific systems managed and examples of processes the person improved.
Credentials to confirm
Usually none. Confirm software skills you rely on, such as spreadsheets and calendar tools.
Frequently asked questions
Why AND the skills together instead of OR?
AND narrows to candidates who show evidence of every listed skill — good for a first-pass search on a specific role. If that returns too few results, dropping to OR between the least-critical skills (keeping the must-haves ANDed) widens the pool without losing precision on what actually matters.
Why exclude "recruiter" and "intern"?
Those two terms are the most common source of false positives in a administrative assistant search — recruiters and internship-seekers whose profiles happen to mention the same skill keywords. Adjust or remove the exclusion if it's cutting out candidates you actually want (e.g. if you're specifically hiring for an internship).
How is this different from the full Boolean Search Generator tool?
This is a static starting-point example built from administrative assistant's most common requirements. The tool builds a tailored version from your actual job description — different seniority, location, and specific must-haves than this generic example.
What other job titles should I search for a administrative assistant?
The same job is also called Office Assistant, Admin Assistant, Office Coordinator, Administrative Coordinator. Put them in a bracketed OR group so one search covers them all, for example ("Administrative Assistant" OR "Office Assistant" OR "Admin Assistant").
What should I exclude when sourcing a administrative assistant?
The usual noise is executive assistant, receptionist, intern. Add each with NOT so the results are people who do the job, not people near it.
Where else can I find administrative assistant candidates?
Look at people in related roles who already have the core skills: Receptionist, Data Entry Clerk, Customer Service Representative. Search for them with the same skills and check whether they are ready to move across.
Hiring a administrative assistant? The rest of the toolkit
- How to write the job description →
Titles, must-haves, credentials and a starting posting.
- Interview questions to ask →
Role-specific questions and what a good answer contains.
- Run the whole hire in one place →
Jobs, CV review, interviews, offers and checks together.