How to Write a Resignation Letter (Two Weeks' Notice)
Short answer: a resignation letter should be short — a few sentences stating you're resigning, your last working day, and a brief note of thanks. It's a formality for your file, not the place for feedback, complaints, or a long explanation.
The four things it needs
1) A clear statement that you're resigning, 2) your intended last working day (standard is two weeks' notice unless your contract specifies otherwise), 3) a brief, genuine note of thanks or positive note about the experience, 4) an offer to help with the transition if appropriate.
A template you can use
"Dear [Manager's name], I'm writing to formally resign from my position as [title], effective [last working day — two weeks from today]. I'm grateful for the opportunities I've had here and the chance to work with the team. I'll do everything I can to ensure a smooth handover before I leave. Thank you again."
What to leave out
Don't use the letter to air grievances, explain exactly why you're leaving, or criticize the company or your manager — even if justified, none of it belongs in a document that becomes part of your permanent employment record. Save honest feedback (if you choose to give it) for a verbal exit interview.
Tell your manager before HR or the team
Resign to your direct manager first, in person or via a call if at all possible, before sending the written letter — hearing it from a colleague or seeing it in an email chain first can unnecessarily damage the relationship on your way out.
Frequently asked questions
Do I need to explain why I'm leaving in the letter?
No — a brief, professional letter doesn't need to explain your reasons. You can share more verbally with your manager if you choose to, but it's not required.
Is two weeks' notice always required?
It's the standard professional norm in most industries and locations, but check your contract or employment agreement — some roles or countries require longer notice periods.
Should I mention negative experiences in the letter?
No — keep the letter neutral and professional regardless of your actual reasons for leaving. It becomes part of your permanent record.